Space reservations will be accepted until July 1st from ASA boards and committees, institutional members, exhibitors, and affiliated groups for business meetings, receptions, and the like, that will take place at the annual meeting. The submission form may also be used to reserve a listing on the schedule for off-site events. Include the event description in the special requests box. 

The ASA has a hold on business meeting and reception space, which will be released only to qualified members and affiliates reserving meeting or reception space through our online submission site, hosted by All Academic. From there, members, individual or institutional, can access the All Academic proposal submission site, entering their ASA username and password. Click on the link, "Submit a Business Meeting or Special Events Request," and follow the prompts. 

Please be sure to include the following information:

  1. requested times, length, and date of function;
  2. type of function (reception or business meeting);
  3. anticipated attendance; and,
  4. name of function, as it should be posted by the hotel. 

These requests will be handled on a first come, first served, and space available, basis. Events must be booked no later than July 1 in order to be listed in the program book. Events booked after July 1 will be listed in the online program.

The ASA conference coordinator will schedule the event times and dates. If none of the your choices are available, the ASA will assign the space most like the first choice selected. Thursday night after 6 pm is reserved for the Welcome Reception and the ASA awards ceremony and Friday night at 8:00 pm is the presidential address. We will not schedule or publicize any activities in conflict with those two plenary events.

The ASA’s meeting planner will send written confirmation and instructions for placing orders to event organizers. Our headquarters hotel will require any group to receive prior, written approval from ASA before they will proceed with the details of your event. All groups (except ASA boards and committees) are responsible for establishing credit directly with the hotel and will be billed separately from the ASA master account.

Contact: Conference Director (annualmeeting@theasa.net) for further information about the meeting.  For questions about your membership status and log in credentials, go to https://faq.press.jhu.edu/asa/  Or, send an email to: ASASupport@press.jhu.edu. You will receive a personal reply from the Customer Service Representative for ASA.